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Admissions

Application for Admission

The University invites application for admission for study in an academic year in June of preceding year.

In order to study in the University of Papua New Guinea you must have admission to the University. You can then enrol in particular program and courses through registration. All new students have to apply for admission. Once you are granted admission status, you will receive a letter of acceptance for admission from the UPNG Student Administration Office. After receiving the letter of acceptance, you pay the required fees and enrol in your chosen course.

Resuming students do not need to re-apply for admission unless previously excluded from their studies. In this case, you should apply for re-admission to your School. Continuing students do not need to re-apply for admission but need to enrol in their course through registration.

Submission of Application

If you wish to apply for admission, you must complete a prescribed application form and submit it along with documents as suggested in the “Application for Admission Form”. You may obtain the “Form” from the University Student Administration Office at Waigani Campus or from your nearest UPNG Open Campus or University Centre or Study Centre.

Your application must reach the following address:

You may also submit applications to your nearest UPNG Open Campus or University Centre or Study Centre. UPNG Open Campus or University Centre or Study Centre will send your completed application form to the University Student Administration Office.

Admission Requirements

Information on admission requirements is given in the relevant degree/diploma rules in the respective School web site. You should also refer to the relevant by- laws governing the Degree Program. Admission requirements in each of the degree programs are as follows:

Diploma in Accounting (Dip. Acc.) (Former Diploma in Commerce)

Entry requirement for admission into Diploma in Accounting is:

(a) A valid grade 12 certificate or equivalent, with a pass at:

(b) A minimum Grade Point Average (GPA) of 1.75 calculated using their year 12 or equivalent grades.

(c) A minimum of 2 years working experience in an accounting environment. The work experience should be capable of verification by way of letters of reference or other documentary evidence from employer(s).

Bachelor of Accounting (B Acc.) (Former Bachelor of Commerce)

(a) A valid UPNG Diploma in Commerce (DCom) or equivalent

(b) A minimum Grade Point Average (GPA) of 1.75, calculated using the core subjects of the D.Com program or equivalent: Accounting, Business Statistics, Elements of Information System, Taxation, Auditing, Financial Accounting and Cost Accounting.

(c) A minimum of 2 years of working experience (acquired subsequent to completion of the D.Com) in an accounting environment. The work experience must be capable of verification by way of valid letter of reference or other documentary evidence from employer(s).

(d) For continuing students a minimum GPA of 2.50 or better from above mentioned core courses in UPNG D.Com Program.

Bachelor of Management (Professional Studies in Public Policy and Management-2 years full time equivalent)

Students intending to pursue this Professional Studies program do not necessarily need to matriculate. The major eligibility criteria for Admission would be at least completion of Grade 10 with 7 years of supervisory/managerial experiences. A minimum GPA of 1.75, calculated using their year 10 or equivalent grades. This program is suitable for the national, provincial and local level government staff as well as NGOs and private sector employees with supervisory/managerial experiences.

Bachelor of Management (Public Policy and Management-four years full time equivalent)

Grade 12 or Adult Matriculation qualification or equivalent. Students currently doing grade 12 at National High Schools and top-up schools may also apply. Admission status will be granted subject to acceptable final results.

Candidates who have completed National High School or top-up School Grade 12 examination need to score at least ‘B’ or ‘C’ in English, ‘B’ in Mathematics B or ‘C’ in Mathematics A and ‘C’ or ‘B’ in two or more Social Sciences subjects or ‘C’ average in two or more Science subjects.

A candidate who has completed Adult Matriculation through UPNG (IDCE), need to score ‘B’ average Grade in English I and II, ‘B’ average Grade in Mathematics I and II, ‘C’ average Grade in History of Science and Technology and three (3) other subjects.

All candidate should have a minimum GPA of 2.5, calculated using their year 12 or equivalent grades.

Bachelor of Arts (Education)

This is an undergraduate Program for teaching professionals. Students intending to pursue this Professional Studies Program do not necessarily need to Matriculate. The major criteria for eligibility for admission would be at least primary school teacher with a Certificate or a Diploma in Teaching. Teaching experience should be a minimum of five (5) years.

Bachelor of Science (First Year only)

Students will be able to complete enrichment and first year courses in Biology, Chemistry, Physics, Environmental Sciences, Mathematics and Geology. Successful completion (with required GPA) of first year courses will enable students to enrol in second year on-campus Bachelor of Science Courses in the University.

Requirement for Admission into First Year Science are: ‘C’ average Grade or better in Mathematics A and ‘C’ average Grade or better in English. Also ‘C’ or better in three (3) Science subjects: Biology, Chemistry and Physics at year twelve (12) or equivalent.

Adult Matriculation and non-school leavers should complete Applied Finite Mathematics before commencing studies in First Year Science Program.

Registration (Enrolment)

The Student Administration Office will inform you if you are accepted for study in the University of Papua New Guinea. You should receive a letter of acceptance or see the list of accepted students for admission in the newspapers during later part of the preceding year.

If your name is listed in the newspapers and you have not received an acceptance letter within three weeks of publication of the accepted students list, you should contact the Student Administration Office to send you a letter of acceptance along with other documents, if any. You may also seek assistance from the Director of your nearest UPNG Open Campus or Provincial University Centre to contact the Student Administration Office to send you a letter of acceptance.

Your letter of acceptance from the Student Administration Office will also include a ‘Registration’ Form for completion and return. The Student Administration Office will also advise you about the designated bank and account number to pay your course fees. You may also see similar information along with the publication of the acceptance for admission list in the news paper.

You will require to submit the completed ‘Registration Form’ along with your course fees deposit slip to the Student Administration Office. Please keep a copy of the deposit slip for your future reference and proof of payment of fees. You may also submit the completed ‘Registration Form’ to the Director of your nearest UPNG Open Campus or University Centre at least seven (7) days before the deadline of submission of completed ‘Registration Form’ along with deposit slip.

Registration for second semester must be done at least six weeks prior to the commencement of the first semester.

Fees Payment

In 2004, fees for each course with one semester study period are:

K50.00 surcharge will apply for the provinces where Provincial Government do not provide grant for maintaining University Centres. You are encouraged to pay total fees for all courses that you wish to study during an academic year at the time you submit the completed ‘Registration Form’ in order to secure your place for both first and second semesters. However, you may pay your course fees on semester basis, but you may not be able to register if quota for your chosen course(s) is already filled.

If you choose to pay fees in two instalments for first and second Semesters, you may do so by paying fees on or before the dates to be prescribed by the University.

Subject to change, fees should be deposited to a branch of the following Bank and Account Number:\

You may deposit fees to any branch of the above Bank in Papua New Guinea.

For further information on payment of fees please contact Bursar’s Office on 3267 251.

Withdrawal

Changes to course registration including withdrawals must be made within two weeks of the commencement of lectures/studies in each semester If you withdraw from studies within two weeks of the commencement of each semester, UPNG may consider refund of 50% of the course fees you paid to the University. Withdrawal after two weeks of the commencement of each semester will result in total forfeiture of course fees you paid. For further details, consult “Frequently Asked Question” booklet.

Orientation

The University Open College in collaboration with the Schools may conduct an orientation program at the beginning of the academic year. Attendance at the orientation program is essential for all registered students. You must attend the orientation program at one of the five Open Campuses, preferably at one nearest you. UPNG will not be responsible for the cost of your attendance at the orientation program and other activities at Open campuses.

Receipt of Course Materials

Course materials in print form will be despatched at least one week before the commencement of each semester. The majority of students will collect their first semester materials from UPNG Open Campuses during the orientation week. If you have not received course materials one week before the commencement of second semester, you should contact the Director of your nearest Open Campus /Provincial University Centre immediately or the Production Officer

In future the course materials (excluding resource book) may also be available in CD ROM at computer laboratories in Open Campuses.

On Line Teaching and Learning

In 2004 the delivery of course materials are dependent on print. However, as a first step towards online delivery of courses, a computer laboratory with PCs and network services has been operationalised at each of its Open Campuses in 2003. Students within the region of respective Open Campuses will have access to these laboratories to support their study.

Students who have their own access to a computer may choose to access the Internet via their own subscription to a local ISP (Internet Service Provider) and bear all expenses related to the connection to and subscription of ISP. The University of Papua New Guinea will not pay or reimburse any expenditure for the connection to and subscription of ISP. The University maintains an internet which may be available to registered students through the Open Campus Computer Laboratory.

In future the University will use a software to develop integrated courseware for delivery of courses. It will include tools which allow communication between the students, lecturers and administrators via a computer and the Intranet, as well as many other tools (student presentations, self-assessment activities, group learning etc.), which allow for other forms of engagement with the content. Necessary instruction will be issued to the registered students about the software and its uses in due course.

To access online facilities and to communicate with lecturers all students must have a registered UPNG username and password. All registered students of UPNG will be given a username and password that allows computer access for limited time period to be advised from time to time. The date from which students can access to UPNG network services will be advised in the instructions sent by the University after registration.

Enrolment Variations

Only in exceptional circumstances, requests for change of courses be considered for each Semester. All such requests must be made at the earliest opportunity by filling up a form at the UPNG Open Campus. Such requests must be finalised before the end of week two (2) of each semester. Late requests for course variations will not be approved and may result in ‘F’ grade to be appeared in your transcript.

Streaming from one Program to another is not permitted.

You may change the mode of your study (external to on-campus etc.) during re-admission and registration and not during the active study period. However, for change of mode of study, you must have to obtain prior approval from Student Administration Office.

Before requesting a change, bear in mind that despatch of course materials may be delayed for students who seek a variation to their course enrolment.

Assignments and Examinations

Due dates for submission of assignments are detailed in the course outline of each course. You must adhere to the scheduled date of submission of each assignment. If you wish to seek an extension of time for the submission of an assignment, you must apply in writing to the course co-ordinator concerned at least seven days before the due date for such submissions.

The dates for examinations will be published in the University Calendar and/or through official circulars. It is your responsibility to obtain the examination date either from the UPNG Open Campus or from the Schools or from the Student Administration Office.

If you are prevented through illness or other unavoidable circumstance from attending or satisfactorily completing an examination you may at the discretion of the School Standing Committee on behalf of the School Board, you may be given a special examination. To seek a special examination you must apply in writing to the Executive Dean of the School that offers the course. Applications must be received by the School within ten working days after the examination in question and must be accompanied by a medical certificate or other relevant independent evidence. Where a student is unable to personally state a case in writing, an application may be made on the candidate’s behalf by a parent, guardian, spouse or immediate family member.

Selecting Degree Program and Course

The Schedule for External Courses lists all external courses offered in a particular year for respective Degree Programs in various Schools. Program structures are also provided to inform you about the courses to be successfully completed to qualifying for a degree award.

You should check the prerequisites shown in the special advice column in the Schedule to ensure that you meet the requirements for the course that you have selected for study. You should also check requirements for the Degree Program you propose to study, e.g. Bachelor of Accounting, to ensure that the courses conform to degree requirements.

Information on Degree Program requirements is given in the details of the relevant degree/diploma rules in the UPNG Handbook and respective School publication. You should also refer to the relevant by laws governing the Degree Program.

When you are choosing the courses you wish to study, you should assess your capacity to carry the study load during the semester. Study load is measured by the number of minimum uninterrupted hours a student should devote for study of course units during a term. For each one semester course, you should spend at least 10 hours per week and 130 hours in one semester. Two courses will require at least 20 hours of study per week. You should consider the time available for study after meeting the family, social and workplace obligation. We advise you to take a minimum load at the beginning of your study and increase the load gradually during later years.